Employment Opportunity - Legal Secretary

LEGAL SECRETARY

Part-time @ 20 hrs/week 

Employment Opportunity: Job # 19-03

Posting Type:   Open Announcement    

Closing Date:   CLOSED

Starting Wage: $15.61 per hour

Application Procedures: Please submit a Meade County application to:  Please submit a Meade County application (https://www.meadecounty.org/employment-application to: Human Resources  / 1300 Sherman Street  STE 212  / Sturgis, SD 57785

General Statement of Duties

Under the direct supervision of the State’s Attorney, is responsible for performing complex secretarial and office administrative duties of a legal nature.

Typical Duties and Responsibilities

1. Serve as an office receptionist answering the telephone and greeting individuals.  Answer questions and schedule appointments for the State’s Attorney and the Deputy State’s Attorneys or direct individuals to the appropriate personnel.

2. Take dictation and transcribe correspondence and legal documents.

3. Accept insufficient fund checks from merchants and process paperwork.

4. Prepare paperwork after a court appearance to include typing, copying and filing with the Clerk of Courts.  Send copies to the Sheriff’s office.

5. Assist in the preparation of information for adult and juvenile court appearances such as initial complaint/indictment, preliminary hearings, trials and sentencing, type subpoenas, provide discovery to the defense attorney and assist in any research, as directed by the supervising attorney.

6. Assist in printing up warrants, prepare reports, records, letters and petitions.

7. Maintain professional and confidential case files on juvenile and criminal cases.

8. Order all necessary inventory for the State’s Attorney Office.

9. Maintain office while both State’s Attorney and Deputy Attorneys are not in.

10. File and type active and inactive warrants.

11. Assist crime victims of family violence, adult and child sexual assault, and other personal crimes, serving as a liaison between the victims and law enforcement.

12. Advise victims about legal proceedings and of their rights and responsibilities, inform victims of counseling services in the community, and accompany victims to hearings and sentencing.

13. Attend training sessions and meetings as required.

14. Perform additional duties as required, performing all duties in a manner consistent with safe practices and policies.

This job description should not be construed to imply that these requirements are the exclusive duties of the position.  Incumbents shall follow any other instructions and perform any other related duties as may be required.

Minimum Qualifications

The minimum qualifications described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience and Education:

1. High School Diploma or G.E.D. Certification.  Vetch degree with legal background.

2. No less than two (2) years’ experience with a legal background, or an equivalent of experience and education may be acceptable.

3. Extensive knowledge of modern office practices, procedures and equipment to include typewriter, copy machine, fax machine, calculator, dictaphone, computer software, etc.

4. Ability to demonstrate good communication skills.

5. Ability to maintain a professional relationship with the general public and other employees.

6. Ability to demonstrate good organizational skills.

7. Ability to train other.

Physical Demands:

1. While performing the duties of this job, the employee is regularly required to talk or hear, and use hands to finger, handle or feel.

2. The employee occasionally is required to stand, walk and reach with hands and arms.  The employee is frequently required to sit.

3. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

4. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment:  

1. The noise level in the work environment is usually quiet.

Examination, Testing, and Certification:

1. Valid South Dakota Drivers License.

2. Successful competition in written and/or oral interviews.

3. Other such examination as deemed appropriate and necessary by the County and/or the State’s Attorney.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.